Existing Client Transaction

Objective

• This is to process all types of transaction by an existing client. This is after the first payment has been processed at the Subscriber Form .

 Introduction

• The screen can be used to process all existing customer transactions including payments, credit notes, debit notes , infrastructures fee payments etc

Process

1. Go to  Real Estate Property >> Transaction >> Existing Client Transaction
2. Click the green(+) button on the upper part of the Existing Client Transaction listing for new transaction.
3. The batch header screen opens as below
4. Submit for Processing

Existing Client Transaction-Header

• Select the Customer/Contract ID/Name for the transaction using the search box
• Complete other relevant header fields
• Click Create Batch Button
• The detail section scree open as shown below

Existing Client Transaction-Detail

1. Transaction Type:-
   • Select the transaction type for each entry
2. Post Class:-
   • Select the relevant contra detail entry post class.
   • This relates to the module of the contra detail entry including the following options
     • GL Accounts- General Ledger Module
     • Banks-Treasury Module
     • Property Contracts- Real Estate Module
     • Prospects – Real Estate Prospects that are yet to be converted to a Customers
     • Projects- Construction Projects Module
     • Etc
3. Post Code :-
   • Select relevant post code from the selected post class. This will be the individual contra account ID to post the transaction
4. Amount- Specify the transaction amount
5. Complete other relevant fields
6. Click Create Entry Button
7. Entry is listed the entry list box at the bottom of the screen
8. Multiple transaction detail entries can be created
9. Click the submit for processing button.
10. System follows the defined workflow approval routes for the transaction .
11. After final approval
    1. System updates relevant accounts and contracts with the entries
    2. Relevant documents are automatically sent relevant document evidencing transaction to customers’s email