To capture legal documentation and execution process
Introduction
The nature of real estate business involves contract execution , commercial letter drafting and documentation
The legal documents are normally drafted and executed between the company and the client
The contract legal documents are uniquely standardized for each company.
Each legal transaction type has its own unique standard template which is subject of regular reviews as may be necessary by the company.
The contract documents are usually archived and appropriately stored after execution for easy retrieval.
Process
The standard legal document template for each contract transaction type will have to be preloaded to the system
The system identifies the key word variable in each standard legal document template .
The generation point for each transaction type for each legal document will need to be defined.
System auto generate the legal document for relevant transaction type as defined incorporating all key word variables for the particular transaction.
The Legal Officer will need to review and be satisfied will the system generated letter .
The document can be generated in word or pdf as may be preferred by the company.
After execution, the Legal officer will have to archive the executed document .
Where execution is not required, the system auto archive.
Legal Documentation Listing
One the defined transaction that requires legal documentation is approved, system sends the drafted legal document with relevant key words to the legal documentation listing screen as shown below.
Go to Real Estate>>Transaction>>Legal Documentation>>Legal Document Listing
The Legal documentation listing is normally managed and monitored by the legal officer.
From the listing screen, the legal officer can generate and review the system generated legal documents
Attach Executed Legal Document
This provides option to attach the executed legal document as shown below.
Go to Real Estate>>Transaction>>Legal Documentation>>Attach Executed Document
Archive Legal Document
This provides option to archive legal document as shown below.
Go to Real Estate>>Transaction>>Legal Documentation>>Archive Legal Document
Awaiting Document Execution
This system automatically list out the outstanding documents that are yet to be executed and archived .
This allows the Legal Officer to monitor performance and follow up as deemed necessary
Go to Real Estate>>Transaction>>Legal Documentation>>Awaiting Document Execution
