To capture the operational functionality of bills payment engine and how to use it to process payment requests from different sources in the system
Introduction
The beneficiaries for payment transactions are usually suppliers, contractors, employees, consultants, one-off suppliers, non-suppliers etc
The request for payments come from different modules and sources .
The Cittaerp monitors due dates of bills and automatically sends due bills to the bills payment engine on due date while undue bills are listed under Undue Approved Bills listing screen.
On due date of such undue bills, Cittaerp automatically sends them to bill payment engine for payment processing
The system automatically generates remittance advice document for payments to relevant beneficiaries
Regarding approved payments, the system instantly sends notification with remittance advice to the email of relevant beneficiaries as well as updated ledger balance from the approved payment transaction.
Process
The bills payment engine manages all payment instruction from all the modules of the Cittaerp .
Once bills are approved from any sources including customers, employees, clients , suppliers, contractors , construction project, customer refunds, etc, the system will validate the due dates and send only due bills to bills payment engine .
Undue bills are sent to undue approved bills . On due date, system automatically sends to the bill payment engine .
Go to Treasury Management Center>> Transaction>>Payment Process>> Bills Payment Engine
The following screen opens
Bills Payment
The system will list all due bills.
User will only see the authorized bills for payment processing
Select the payment bank , the bills for payment and completes all the relevant fields
Click submit for processing
Transaction follows a defined approval route for bills payment engine
After approval,
Systems updates relevant accounts
System issues payment remittance advice and sends by email notification to beneficiary’s email with updated ledger balance.
