GL Transaction Entry

Objective

• To capture the processing of  general ledger transaction in a one-to many relationship i.e one   general ledger account at the batch header against multiple accounts from various modules at the detail section

Introduction

• The GL Transaction Entry screen can be used to process all general ledger transactions affecting all possible accounts from all other modules

Process

1. Go to  General Ledger>> Transaction >> GL Transaction Entry
2. Click the green(+) button to activate the header section screen  as below

GL Transaction Entry-Header

1. Select the Account ID for the transaction
2. Complete other relevant header fields
3. Click Create Batch Button to open the detail section as shown below

GL Transaction Entry-Detail

1. Transaction Type- select the transaction type for each entry
2. Post Class- Select the relevant contra detail entry post class. This relates to the module of the detail entry including the following options
   • GL Accounts- General Ledger Module
   • Banks-Treasury Module
   • Property Contracts- Real Estate Module
   • Projects- Construction Projects Module
   • Etc
3. Post Code – Select relevant post code or ID from the selected post class. This will be the individual account code or ID to post the transaction
4. Amount- Specify the transaction amount
5. Complete other relevant fields
6. Click Create Entry Button
7. The entry is listed at the entry list box at the bottom of the detail screen
8. Multiple transaction entries for can be created
9. Submit for Processing
   • Click the submit for processing button.
10. System follows the defined workflow approval routes for the transaction .
11. After final approval
    • System updates relevant accounts with the entries