To capture employee staff advance settlements/retirements
Introduction
All advances must be retired or settled.
Retirements must be backed up with documentary documents.
The retirements may result in refunds by the staff if retired amount is lower than the advance amount or claims by the staff if retired amount is higher than the advance amount
Process
Goto Self Service >> My Requests>> Staff Retirements
The system list all the outstanding advances awaiting retirements.
The staff click the create document button for the advance in question and the retirement transaction screen appears .
System opens the header Header Section
Complete all the relevant field in the Staff Retirement transaction screen as shown below
Select create batch button
System opens the detail section of the staff retirement screen
staff retirement
At the detail section, select the relevant items for the expenses, assets or other items
Give additional information regarding the expenses
Insert the amount for the selected item
Click create entry button
Multiple entries can be added while the list of entries are listed in the list section box at the bottom
The system auto computes tax implication based on the tax policy defined for the item selected.
Total net payable in the details must agree with claim amount entered at the header section
Click submit for processing
Transaction follows a defined workflow approval routes of the company.
At final approval,
System automatically updates relevant accounts .
System determines if transaction qualifies for a refund or claims
If claims, system sends the claim amount to treasury bills payment engine for payment processing
