Undue Approved Bills

Objective

• To capture process and functionality for managing undue approved bills

Introduction

1. Contracts , services orders and purchase orders are normally based on agreed payment terms.
2. Once the job is completed, the agreed payment term with the service providers, suppliers and contractors comes into effect .
3. At job completion, the system will monitor the agreed payment terms to determine when the bill should be paid.
4. The bill goes through a workflow approval route and upon approval the system confirms the due date of the bill. If the approved bill is undue, it will be listed under the approved bills screen and if due, it will automatically be listed under Bills Payment Engine for payment processing.

Process

1. Cittaerp automatically monitors due dates of the approved bills from different sources .
2. Cittaerp automatically sends undue approved bills to the undue approved bills screen as shown below.
3. Go to Treasury Management Center>>Transaction>>Payment Process>> Undue Approved Bills
4. The Cittaerp monitor due dates of listed bill and will automatically sends the due bills to Bills Payment Engine without any manual intervention.
5. However, where the company decides to pay the undue bill for whatever reason, the request to change due date of such bills from undue to due will go through the defined workflow approval route.
6. Once approved, system sends such bills from undue approved bills to Bills Payment Engine .